5 Best Contact Managers for Mac 2025: Easily Manage Contacts

Apple’s Contacts app can meet basic needs for managing contacts. However, for some users, it has many shortcomings. For example, you are not allowed to add multiple tags to a contact. It doesn't handle duplicate contacts very well. You can’t preview the contact information before merging, which can easily lead to the loss of data. What’s more, you may find that your created Smart Lists don't sync across devices. And it disappears after system upgrades.

We've tested and compared several popular contact management apps, including Cisdem ContactsMate, Cardhop, BusyContacts, Contacts+, and Top Contacts. Read this article to help you choose the best contact manager for Mac.

 

What we considered when reviewing Mac contact managers?

Below are some basic criteria we considered in when reviewing a good contacts app for Mac. It should allow you to easily:

• Easily add new contact cards individually or in bulk.
• Sync contacts with popular contact services such as iCloud and Google.
• Import and export contacts, with support for enough formats.
• Use tags, groups, smart lists, etc. to conveniently organize contacts.
• Quickly search contacts with contacts information, like phone number.
• Let users efficiently send emails, share contacts, edit contact cards, etc.
• Find and clean up duplicate contact entries.
• Backup contacts and restore contacts with ease.

 

The best contact manager for Mac 2025

1. Cisdem ContactsMate

Compatibility: macOS 10.11 or later

Latest version: 6.8.1, released in August 2024

Price: $29.99 one-year subscription; $49.99 one-time purchase

Best for: Users who have large numbers of contacts from multiple platforms and need to manage them in one place.

If you find that the built-in Contacts app on your Mac is not convenient enough for managing contacts - for example, frequent issues when importing and exporting contacts, or its basic features don't meet your needs, then Cisdem ContactsMate is worth a try!

It is a powerful, easy-to-use app to manage, organize and clean up contacts on MacBook Pro, MacBook Air, iMac, etc.

Let's take a look at its great features.

Sync contacts with Google, iCloud, Exchange and more accounts

In addition to the contacts stored in Mac's Contacts app, ContactsMate supports contacts kept in Internet accounts such as Gmail, iCloud and Exchange. With this Mac contact manager, you can effortlessly gather all your contacts to access and manage in one place.

Open the app. Click Add Account in the toolbar.

In the Internet Accounts window that appears, select a service. Sign in using your account.

Select the Contacts checkbox.

Click the refresh icon next to the "Updated contacts detected" message. Now you can see your contacts from your added account.

When you make changes to the contacts in ContactsMate, the changes will be automatically detected and synced to your internet account. After my test, its synchronization has no delay, which is much more reliable than Mac Contacts.

View, search, add, edit, delete, share, print and use contacts

The best contact manager for Mac lets you easily performs basic tasks.

Click the blue add button at the bottom to add contacts. When adding a company as a contact, you can select the Company checkbox.

Select a contact. You can edit the contact information as you wish. To add a field, click the black add button in the edit area.

Using the search box at the bottom, you can easily search for contacts with their contacts information such as names, phone numbers, and more.

There's a Share icon in the bottom right corner. By control-clicking a contact, you can also find the Share, Print and other options.

Well integrated with macOS, this app enables you to directly email, call or text a contact. Select the specific contact and click an icon below the name to text, call or email the contact. You can send group emails too.

Organize contacts by adding tags and creating groups

Unlike Mac Contacts, you can add one or multiple tags to individual contacts to efficiently categorize and filter them. If you often email to the same bunch of contacts, you can create a group for them. The next time you send an email, just control-click the group and choose “Send Email”.

Export, import and back up contacts

Mac contacts only let you export contacts to vCard format as well as the ABBU format, while many services or platforms doesn’t support these formats. Cisdem ContactsMate provides far more choices. It supports 8export formats: CSV, Excel, vCard, TXT, DOCX, HTML, Numbers and Pages.

When importing contacts, CSV and vCard files are supported.

Backing up contacts is also a snap. Open the Preferences window.

Go to the Backup & Restore tab. Select a contacts source and click Backup. To restore, select the source, choose a version of backup and click Restore.

Find and clean up duplicate contacts

Having duplicate entries of the same contact may cause inconvenience or confusion. Some entries are exactly the same. There can also be partially duplicate entries. The built-in Contacts app on Mac supports merging all duplicate contacts with one click. However, you can't preview the duplicates before merging. So you won't know if any important contact information has been merged incorrectly. With ContactsMate, you don’t need to worry about this. It offers the preview feature and multiple solutions for dealing with different types of duplicates. Here's the detailed guide on it if you are interested.

Also, it can identify contacts with incomplete or invalid information.

Get ContactsMate to keep your contacts well organized and clean on Mac!

Free Download

 

2. BusyContacts

Compatibility: macOS 11.5 or later

Latest version: 2025.3.2, released in September 2025

Price: $49.99 one-time purchase

Best for: Tech-savvy users who need flexible customer relationship management.

BusyContacts is another one of the best contact app for Mac that is better than Apple’s Contacts app. Compared to Cisdem ContactsMate, it's more feature-rich. So it may a bit confusing for some non-tech-savvy users to use.

It provides 2 view modes: the List view and the Card view. The Card view is more intuitive. Let you quickly view all contacts information. When you want to browse multiple contacts at once and quickly search for contacts, the List view is more convenient.

This contact manager allows you to use tags to organize contacts. The great thing is that you can add a tag color, such as purple for the Coworker tag and Green for the Family tag.

Many people complain that the built-in Contacts app on Mac is too isolated: it's just a simple place to store contact cards. BusyContacts has something unique to it. It is designed to integrated with BusyCal, a calendar app from the same developer. The integration makes it easy to follow up events in this address book app.

It can work with contacts from iCloud, Google and some other accounts. The syncing speed is decent, even when you have added multiple accounts. However, compared with Cisdem ContactsMate, it’s less effective at cleaning up duplicate or problematic contacts.

 

3. Contacts+

Compatibility: All macOS versions

Latest version: 24.7.0, released in July 2024

Price: $13.99 one-month subscription; $119.88 one-year subscription

Best for: Users who frequently switch devices and need to share contact cards with team.

Contacts+ is a contact manager available on the web. So for users who have multiple devices and and switch frequently, this contact manager is perfect.

It allows you to import contacts from Google, iCloud, Outlook, CSV files and vCard files. If you want to use it to manage the contacts that are currently in the Contacts app on your Mac, you need to sync your Mac contacts with iCloud, or export all the contacts to a vCard file first then import them to Contacts+. This contact app can also connect to user's social media accounts, such as Linked In, Twitter, Facebook, etc.

By default, after the import is complete, Contacts+ will automatically start looking for and merging duplicate contacts. The deduplication is completely automatic. If you don’t trust it that much, it’s recommended to go to the settings to turn this feature off.

In Contacts+, you can create new contacts by scanning contact cards, which saves a lot of time. You can easily search, view and edit contacts. The Birthdays section informs you of the upcoming birthdays. The Duplicates section displays the duplicate contact that Contacts+ has automatically found, and you can review them and then deal with them. This is more reliable than the automatic deduplication. Despite being web-based, Contacts+ allows you to directly email a contact using the Mail app on Mac. It can also show a contact’s address on Google Map.

 

4. Cardhop

Compatibility: macOS 12 or later

Latest version: 2.4, released in September 2025

Price: $4.75 one-month subscription

Best for: Users who need to frequently add, search, and use contacts.

Cardhop is worth considering if you are looking for an app to do basic contact management tasks such as searching, editing, adding and using contacts. But it’s not your average contacts app. With it, you can actually handle your contacts on Mac in a fun way.

There are multiple ways to add new contacts. You can do it by going to the settings and choosing New Card. Or, you can directly input the new contact’s information in the search bar, and this great contact manager for Mac is smart enough to automatically creating a new card.

You can even edit an existing contact by specifying the name and entering new information in the search bar. Cardhop will automatically parse and recognize the information you enter.

Here is another way to create a new contact. Select text containing contact information from anywhere on your Mac such as a webpage, control-click and choose Send to Cardhop. Cardhop will immediately create a new contact according to the selected text, and then you can change or enrich the card.

If you are a fan of shortcuts, you will love the way Cardhop allows you to use contact information.

The biggest highlight of Cardhop is its natural language parsing function. Users can directly enter commands using natural language, such as "call Rosa" or "send an email to Rosa". The contact app will automatically perform the corresponding actions, reducing the need to switch between different menus.

Cardhop makes contact management less boring. But it lacks some contact management features that you may need, like a backup feature and a cleanup feature. You can manually backup your contacts by exporting them to a vCard file though.

 

5. Top Contacts

Compatibility: macOS 10.12 or later

Latest version: 1.3.3, released in September 2019

Price: Free

Best for: Users who want to manage their iCloud contacts together with calendar and to-do lists.

As a free app, Top Contacts does a decent job of managing contacts on Mac. Users can easily add, delete, view and edit contacts. It offers useful features such as Tags and Add Relations, making it more efficient to navigate and organize. This contact app supports creating custom fields, which is suitable for users who need to store personalized information such as customer purchase history, hobbies, needs, etc. Also you can delete unnecessary fields to make your contacts cards concise and clear. When it comes to searching, you can set up custom filters to quickly locate contacts. It's also quick and easy to share and print contacts.

The Calendar and To-Do list features are available for all contacts, enabling you to create reminders for events and follow them up. One of the great things is the support for recurring events. In addition, it allows you to attach documents and other files such as contracts and agreement to any of your contacts. You can preview attached files in this tool directly. These features are worth exploring and can help you improve efficiency greatly.

However, this app only supports syncing contacts with iCloud. No other services are supported. What’s more, its Mac version hasn’t been updated since 2019, so users should be aware of potential security risks.

 

Comparison of the 5 best contact managers for Mac

 

FAQs

What is the best contact manager for Mac users with large contact lists?

If you manage large contact lists, it’s recommended to choose a contact manager that supports bulk import/export, tag, group, and duplicate detection. After my testing, Cisdem ContactsMate must be the best choice.

Is there a free contact management app for Mac users?

Yes. Apple’s Contacts app is totally free to use. However, its functionality is limited. If you want more advanced features, you can try third-party apps that offer free trials, such as Cisdem ContactsMate. Also, you can choose completely free and simple contact app, such as Top Contacts.

Is it safe to use third-party contact managers?

Most third-party contact managers is safe to use. But pay attention to those web-based apps, which may pose some privacy risks because the contact data is stored online.

 

Conclusion

A good contact manager keeps your contact list organized and boosts your work efficiency. The article tests and compares the best contact managers for Mac. Compared to the built-in Contacts app on Mac, these apps offer more advanced contact management functions and richer options. Hope it can help you find the one that's right for you.